Purchasing & Suppliers

Track who supplies your items and reorder before you run out.

Suppliers

1. Go to Purchasing → Suppliers and click Add Supplier
2. Enter the supplier's name and contact details
3. The supplier's page lists the items linked to them, with their SKU and price, and lets you start a new PO

Reordering

On Purchasing → Purchase Orders, click Reorder to see items at or below their reorder point, grouped by supplier, and create a purchase order for each supplier.

Purchase Orders

1. Click New PO, choose a supplier and add items, quantities and costs
2. Click Submit when it's ready
3. Download the PO as a PDF, or choose Email to Supplier
4. When the delivery arrives, click Receive Items and receive all or selected lines; received quantities are added to stock

A purchase order can be cancelled if it won't be fulfilled.

Items with Variants

A product with variants is ordered one variant at a time: pick the variant (shown by its option values and SKU) on the purchase order, with its own quantity and cost. Receiving the line adds the stock to that variant. Reorder lists a variant when it is at or below its min or warn quantity (or the product's reorder point when the variant has none), and shows the quantity already on order for that variant.